Sae Jong Camp 2025

Information last updated April 6, 2025

Basic Information

  • When: August 3, 2025 1:00 pm - August 9, 2025 1:00 pm
  • Who: All Korean-Americans (adopted, 2nd, 3rd generation etc, or multiracial Korean background)
  • Ages: 7 – 17 (or entering 2nd grade in Fall 2025 – finished 12th grade in June 2025
  • Visitor's Day: Saturday, August 9, 2025, 9:30 am - 1:00 pm

Registration Fees

  • Due Date: Balance + health forms due by July 14, 2025 12:00 am (Late fees applicable)
  • New Families: $850
  • Returning Families: $900
  • *Registration fee includes lodging, food, and activities. **All registrations require a $100 deposit.
New Families Register Here → Returning Families Register Here → ?>

STEP 1: Register On Ultracamp

  1. Visit our online registration page in the link above
  2. Click “Register”
  3. Click “Create an Account” if you do not already have one.
  4. Click “+Add Person”
  5. Select “Child” for individual type, and fill out your camper’s information. Click “Save”
  6. On the next page, confirm your parent information
  7. If you haven’t created an alternate contact on your account yet, the application will ask you to create a new one
  8. Follow the steps to complete your camper’s registration
  9. At the end you will be prompted for possible discounts available to your registration
  10. After completing the online registration process, you are required to send us a photocopy of the medical documents and health forms noted in Step 2, below.

*Parents’ Confidential Form must disclose any emotional/psychological conditions and/or treatment that your camper is experiencing. Failure to fully disclose this information may result in your camper being sent home.

STEP 2: Submit Your Health Forms

Since your child’s safety and health are a priority to us, we require the following health forms signed by your doctor in order to complete your registration. These forms must be sent to us electronically. Please ensure that all forms are complete, and registration balance is paid by July 14, 2025 12:00 am. Failure to submit health forms on-time will prevent your child from attending camp.

We REQUIRE ALL of the following medical documents:

  1. Upload, Email, or Fax: a digital copy of Health Insurance Card (Front and Back)
  2. Upload, Email, or Fax: a digital copy of Physician Signature & Recommendation Form signed by your doctor.
  3. Upload, Email, or Fax: a digital copy of immunization records.

Scanning and digitizing your forms

The easiest method we’ve found for digitizing your apps is to use a scanner app (listed below) and save the file as a PDF. Other options include a home or office scanning device, or faxing your forms to us (see further below).

SwiftScanAndroidiPhone
Adobe ScanAndroidiPhone
Microsoft Office LensAndroidiPhone
Google DriveAndroidiPhone

NOTE: We do not accept cell phone or camera photos of these documents. You will be asked to resubmit.

How to send us your health forms

You may submit your health forms via the following methods.

Upload your forms (preferred method):
Upload your completed form files and medical documents to our Document Center.
Email your forms:
You may also attach and email your forms to [email protected].
Fax your forms:
If you are unable to upload or email your forms, you may also fax your documents to (313) 484-0804. Sometimes this is the only option, depending on your doctor’s office.

Insurance covering multiple campers

If your insurance card applies to more than one camper registration in your family, please indicate as such with a scanned/faxed cover letter or in an email to [email protected].

Required Immunizations

The following vaccinations are required for both campers and staff to attend camp:

For campers younger than 11 years old:

DTapA combination vaccine that protects against tetanus, diphtheria, and pertussis (whooping cough)
MMRMumps, measles, rubella
IPV  Polio (optional)

For campers 11 years old and older:

Tdap A combination vaccine that protects against tetanus, diphtheria, and pertussis (whooping cough)
Bexsero or
Trumemba		To prevent  meningitis caused by meningococcal serogroup B (age 16 yrs and older)
Menactra To prevent infection caused by meningococcal bacteria serogroups A/C/W/Y  (given at age 12 and 16yr)
MMRMumps, measles, rubella

The vaccines that we are requiring are part of the routine vaccine schedule and would be covered by insurance. If no insurance, the public health department or travel clinic probably has them for a low cost.  PLEASE PLAN IN ADVANCE TO ALLOW ENOUGH TIME TO GET THESE VACCINATIONS OR BOOSTERS WELL BEFORE CAMP!

COVID and Epidemiological Acknowledgement

Sae Jong Camp’s COVID & Epidemiological policy is as follows:

  • Campers only need to test if they are symptomatic before coming to camp.
  • If you would like your child to take a COVID-19 and/or Flu test if either symptomatic and/or before returning home, please bring them to camp. We do not have the capacity to test all campers.
  • As always, we may quarantine a camper in the event that they are symptomatic for any communicable illness. We do not have a COVID-specific policy regarding quarantine.
  • In the event that SJC cannot adequately care for an ill camper at camp, we will contact the camper’s guardians to coordinate pickup or other arrangements
  • In the event of a significant communicable outbreak, we will do our best to notify the SJC community and encourage each family to take the necessary precautions to protect themselves.

NOTE: Should there be a material change in the nation’s epidemiological status of COVID-19 or other diseases, we may change our policies to reflect the safest method to prevent transmission and outbreak while at camp. This is delineated in Camp Westminster’s policies.

Late fees

It is of vital importance that we receive your camper’s physician-signed health forms before July 14, 2025 12:00 am so we can authorize your registration. The following late fees will be assessed for incomplete registrations:

  • $50 late fee per camper if balance of payment is not received before July 14, 2025 12:00 am.
  • Campers without completed health forms before July 14, 2025 12:00 am will not be permitted to attend camp. No refunds will be provided in this case.

Cancellation & Refunds

  • Families who cancel their reservation from July 21, 2025 12:00 am (2 weeks before camp starts) will forfeit their deposit.
  • If canceling from July 28, 2025 12:00 am (one week before camp starts) or later, the entire payment will be forfeited.
  • Cancellation or removal from camp, or removal due to expulsion, will result in forfeiture of the entire payment. Refunds may be granted under special circumstances (e.g. medical emergency) at the sole discretion of the SJC director.

Discounts

✚ Discount per extra child:
$20.00 OFF the registration fee per additional child registered per household. Discount is automatically applied during online registration.

✚ Discount per referral:
$20.00 OFF the registration fee per additional referred family registered.

Please contact us if you have referred a new family.

Camp Store

Camp fees include $10.00 to spend at the camp store. Each day after lunch, campers may purchase juice, candy, stamps, t-shirts sweatshirts, etc. from the camp store.

Additionally, certain afternoon electives may have a small fee associated with them to cover the cost of camp crafts, T-shirt design, etc. Therefore, you may send in additional money for your camper to spend at the camp store with your balance of payment if your camper plans to spend more than $10.00 for any of the above items. We will bill you after camp for any additional store credit used.  Please note:  Any store credit balances less than $25.00 will be considered a donation to SJC, and not returned. *Time and labor involved in refunding less than $25.00 make it impractical.

Code of Conduct Contract

The Sae Jong Camp Camper Code of Conduct is a set of guidelines that outlines the appropriate behavior expected of campers and staff members in order to promote a positive experience and safe environment for all in attendance. This agreement is a required step during online registration. Parents must certify that they have reviewed the contract with their camper(s).

Arrival & Departure

Parents are welcome to park their cars at the lots near the entrance and may help their campers bring luggage to their cabins, as well as stay for the opening ceremony.

  • Check-in is between 12:00 PM and 1:00 PM on Sunday
  • Check-out is between 12:00 PM and 1:00 PM on Saturday

Financial Assistance

Sae Jong Camp offers financial assistance to families facing special circumstances, long-distance travel. or financial hardship. We offer this assistance through the Chull Victor Kim Campership Fund. In Victor’s memory, his family and others generously provide aid to help campers attend SJC.

Confidential requests for financial aid can be made during the application process. All information submitted and actual financial aid provided is kept confidential. Please contact us to request financial assistance or if you have any questions.

Other Information

  • Insurance: A digital copy of the parent’s health insurance policy card should be sent in with the forms and balance due.
  • Luggage: All luggage must accompany the camper. Please remember to label all clothing and luggage so it doesn’t end up in lost & found!
  • T-shirts: A different camp t-shirt is designed each year. One t-shirt is included with the camp fee this year. Additional t-shirts are available for $15.00 for small, medium, large, or extra large. For XXL t-shirts the cost is $20.00 each.
  • Telephone: Campers may only make collect or calling-card calls, which will be placed by the Counselor. In the event that the camper must be contacted from home, the Director should be called at (989) 821-9474
  • Visitor’s Day: We invite family and friends to visit on Saturday, August 9, 2025. Lunch will be provided for those families who have made reservations ($10 per person) during registration. Visitors should plan to arrive after 9:30 AM and leave at 1:00 PM. We ask visitors not to bring pets. Directions and lodging information are at the end of this guide.
  • Questions: If you have any questions before, during, or after camp, please do not hesitate to call us at (313) 725-4113 – please leave a message and we will return your call shortly. Alternatively, you can also call Camp Westminster directly at (989) 821-9474.

Sae Jong Camp needs your help! In order to increase the quality of our program, restore/maintain camp equipment, and to give camp scholarships to campers who need financial aid, we need to raise money through donations from generous people like YOU! For your security and convenience, we use PayPal to accept your credit card payments.

Please check our Frequently Asked Questions for general questions. Feel free to Contact us if you have any specific questions.